If you are a property manager and if you manage multiple short term rentals you need to be very organized as the main challenges come with day to day operations and you will need the following tools and systems to be effective:
Property management software and or a booking system to keep track of your bookings and messaging with your clients and property owners. Functionalities to consider:
automatic messaging to clients which are triggered by special conditions as check-in date, payment of the booking etc.
unified inbox where you have all the communication with the client so whoever is on shift would have all the information and wouldn’t need to dig through different e-mail boxes or booking apps.
property management module where you keep track of different property related repair and maintenance issues
Channel manager. Software to synchronize the pricing and availability between the different sales channels as booking.com, Airbnb, TripAdvisor etc.
Software to keep track and distribute tasks to your cleaning and maintenance crews. This software has to be easy to use on mobile devices and includes scheduling and task checklists
Software to control the entry to the properties if you use electronic locks or special key terminals. Functionalities to consider: cleaning crew codes, codes for clients which are valid only during the booking period, keeping track of who and when has had access to your properties. Additional functionality for key terminals might be payment terminal, recording camera devices, QR code, and document scanning.
Good e-mail provider so you and your colleagues can have quick and efficient communication with clients and owners as e-mails are still the backbone of the communication.
Telephone communication provider. Might be a mobile communication provider but also could be IP based phone communication provider with different options to consider: conversation recording, phone number saving and pulling client data based on the incoming phone number, internet-based phone communication.
Home automation and smart home features. Sensors (temperature, CO2, smoke, fire), heating/cooling, temperature control and electricity usage. This will save you a lot of money in the long term and you can make sure no energy is wasted (aircon is on while there are no clients ?)
Apartment rental with a smart home solution
Password manager. An essential tool to keep your passwords complicated enough, different and safely stored.
There are many vendors nowadays and many of the functionalities get intertwined but as of today, it is not possible to get all the functionalities from a single vendor. And here are the general questions you should ask your providers:
Do you provide a reliable API with the software? This is important as it would give you an option to further integrate your systems and automate your processes.
How reliable is their product support?
What happens if one of the services does not work and what are the chances of that happening?
Best Apartments is a professional and innovative property management company based in Tallinn which manages multiple properties in Estonia.
This Tallinn Old Town apartment rental is located in a high-quality building which was rebuilt in 1998 the basement and first three floors are retail space; the two uppermost floors accommodate exclusive apartments.
This maisonette 2 bedroom apartment can fit 8 people:
1st bedroom – 2 people in a double bed
2nd bedroom – 2 people in a double bed and 2 people in 2 single beds
living room – 2 people in fold away couch.
Each of the bedrooms has its own bathroom and one of them has a sauna. The apartment is also suitable for families. This 2 bedroom apartment is well equipped with all the cooking utensils, dishwasher, stove, microwave and everything you might need for a comfortable stay. The apartment has very good floor-plan as the living room is located on the 1st level and the bedrooms are located on the 2nd level of the maisonette.
This is in a great location close to all the sightseeing spots but the apartment is very quiet due to the fact that it is located on the 4th floor (there is an elevator).
VEGA is based in a center of well-developed infrastructure, with shopping centers, entertainment centers and sports centers nearby, as well as schools and kindergartens. 15 minutes from downtown and the sea.
This is traditionally held on the old Town Hall Square. At the heart of trading is the most important Christmas tree in Estonia,surrounded by Christmas cabins/stands that sells handcrafts, hot wine and souvenirs to about 200,000 visitors every year.” – Wikipedia https://en.wikipedia.org/wiki/Tallinn_Christmas_Market
Following tradition, the Tallinn Christmas Market will open its stage and sales kiosks this year in order to make it possible for us to enjoy the Christmas spirited fairy tale land as long as possible. In the Town Hall Square, there is already erected a fluffy Christmas tree, the symbol of Christmas, which for the first time in the world was erected right here in 1441. The Tallinn Christmas Market delights everyone with its coziness, historical location, half a century old buildings and long traditions. In recent years, the Tallinn Christmas Market has become increasingly visible in the foreign media; it has a number of times been elected as one of the best in the tens of thousands of Christmas markets. ….. read more from http://christmasmarket.ee/en/
Spacious one bdrm. apartment rental with beautiful rooms, comfortable beds and bathtub. The apartment rental is located between the port and the Old Town of Tallinn and the address is Poordi 3 ,City Centre 10151
Tallinn apartment rental living room with TV
Couch and a table at Tallinn apartment rental at Poordi 3
Spacious living room at Tallinn apartment rental
Kitchenette at Tallinn apartment rental at Poordi 3
This apartment rental has one bedroom with comfortable queen size double bed and spacious living room with very comfortable fold away couch for 2. The apartment has also a very spacious bathroom with a bathtub and washing machine.
If you are coming with a car you can comfortably park it in the underground garage.